Tuesday, September 16, 2008

Shredding On Site

Document security is an essential element of doing business. When considering a mobile paper shredding service you should ask yourself a few questions to determine if it may be better to buy a paper shredder.

How much will a full year of mobile shredding cost you? The cost of a mobile shredding service will increase & never go away. With the rising cost of fuel and surcharges you could easily pay for a paper shredder very quickly.

Do you know the actual person shredding your documents and are they trustworthy? While most companies have strong reputations you have opened yourself up to a security risk by allowing papers to be taken off site.

Who has access to the paper bins at your office? If documents have confidential information, how secure are they now?

If the information is not shredded on site, where does it go and who else gets to see it?

No matter which service takes your documents, you are ultimately responsible for all the information.

Secure Filing Cabinet

Your office has plenty of paper records stacked in boxes, in desks and you simply don't have the time to scan and digitally archive each and every document. It's time to itemized those vital records and put together a storage plan, buy a filing cabinet and protect the assets that are key to keeping your business going strong in a safe and secure cabinet.

No matter what size your business is, it's important to be able to protect important business papers from fire, flood, theft, etc. You've got several options to choose from including FireKing, Schwab Corp. and many others including Sentry to offer both security and fireproof storage protection.

All fire file cabinets should carry the UL fire-resistance rating for 1-hour, if you need more protection you can also add an impact rating or bump up to a 2-hour fire file for maximum protection. Typically if you are located in a city you will only need the 1-hour rating, 2-hour ratings are certainly more important to rural areas.

Always keep in mind that sensitive internal documents and customer records may need to be shredded on site or with a business-class paper shreddder. Proper document destruction can prevent your business from being liable for lost or stolen records which can be quite damaging to your reputation.

Monday, September 08, 2008

Computer Water Damage

While many computer users take steps to protect digital data from fire damage it is important to remember that water damage can cause severe problems to circuit boards as well as data.

Today there are computer hardware manufacturers that engineer computer hard drives and backup systems that are waterproof and fire safe. It's best to research your options and determine how much data you need to store as well as if your data storage needs will grow in the future.

For more information you can visit www.hddfiresafe.com